Terms and Conditions of Registration and Attendance - Melbourne YSA Convention 2023

I authorize The Church of Jesus Christ of Latter-day Saints and its affiliated entities, including Corporation of the President of the Church of Jesus Christ of Latter-day Saints and Corporation of the Presiding Bishop of The Church of Jesus Christ of Latter-day Saints (the “Church”), to collect, process, and transfer to other countries, including the United States, my personal information, including health data, in order to evaluate eligibility and manage my participation as a participant of the Melbourne YSA Convention 2023. The information collected, including the health information, will only be used, or processed to assist the Church in carrying out the functions of the Convention.

Approval

Approval to attend Melbourne YSA Convention 2023 is based on receiving full registration payment, priesthood leader approval (Bishop/Branch President) and approval from the organising committee. Approval is also determined based on the age requirements and any other criteria set out in these Terms and Conditions.

When your registration is approved by the organising committee you will be notified via an official email. Until you receive this official notification from the organising committee your registration is in a 'pending approval' state.

Attendance
Attendance at Melbourne YSA Convention is open to all YSA. I agree to use the Convention ID provided at Check-In and understand that by not showing this on request may result in denied access/entry to any facilities at Mannix College and activities at YSA Convention.

Age
Your registration will be considered if you meet the age requirements as outlined: you must be 18 by December 28th 2023, and at most 30 on 2nd January 2024.

Accommodation
Accommodation will be allocated to participants by the organising committee. You agree to comply with the room allocations which will be communicated to you on arrival at convention. Any special needs in regard to accommodation are to be specified in your registration details or advised separately via email to the committee. The organising committee will make every effort possible to help meet any special accommodation needs.

You agree to abide by the following conditions:

• In the interests of personal safety and Workplace legislation you must obey the lawful instructions of any official Mannix College staff member, e.g. in case of a fire evacuation
• Service providers reserve the right to ask you to leave the accommodation should your behaviour become unacceptable
• You are to replace and pay for lost access cards or for any items of Mannix College property that are broken or stolen
• You are to pay any costs if you falsely set off fire alarms.

 Medical, Health and Dietary 

You are responsible for your own health, safety and wellbeing throughout the convention. You authorise convention leaders and other official personnel to administer medication and provide treatment to you should this be required for your well-being due to accident, illness, injury or any other purpose, and to share necessary confidential information, when required, for the purposes of administering YSA Convention or making a decision that affects the well-being of attendees. This authorisation includes transportation to any medical facilities if required. In an emergency situation, we reserve the right to call an ambulance on your behalf. You are responsible for all associated costs if an ambulance is called. Any pre-existing medical conditions, including allergies etc. are to be fully disclosed in your registration details. If your medical conditions have changed since initially registering, please notify the committee immediately via email at [email protected].

Standards of Behaviour
You agree to abide by the standards outlined during the registration process and those standards described in the For the Strength of Youth booklet. If you breach any of these standards, you may be sent home. You will not be able to continue at Melbourne YSA Convention if you do not adhere to the code of conduct.  

Cancellation Policy
If you need to cancel your registration you must send an email to the organising committee at [email protected] to indicate you will no longer be able to attend Melbourne YSA Convention 2023.

Refunds

Refunds will not be given under normal circumstances. For exceptional circumstances, please email the committee on [email protected]. Whether a refund will be provided or not is at the digression of the Convention Committee.

Media

By registering for Melbourne YSA Convention 2023, I understand that as a participant/leader, my photo may be used to promote YSA Convention. I understand that the images may be used in print publications, online publications, presentations, websites, social media and by the Church of Jesus Christ of Latter Day Saints. ­

Changes to Terms and Conditions
The organising committee reserves the right to change these terms and conditions as necessary to meet legal requirements or the conditions enforced by any service providers including Mannix College. Any changes will be notified to registrants via email.